E-Procurement and Supply Management System for Kampala International University: Design, Development and Implementation

ABSTRACT The purpose of this study was to test the null hypothesis of no significant difference on the existing procurement and supply management system and the proposed E-PSMS for KIU and to validate the proposed E-PSMS for Kampala International University. The general objective of this study was to design, develop and implement the proposed E-Procurement and Supply Management System (PEPSMS) at KIU. The specific objectives were to: (i) determine the demographic characteristics of respondents in regard to: age, gender, level of education, department of service, number of years working with KIU and ICT knowledge. (ii) Examine appraisal level of the Existing Procurement and Supply Management SYSTEM (EPSMS) by users in regard to customer satisfaction, business process, learn and growth plus finance. (iii) design, develop and implement a PEPSMS for KIU. (iv) determine assessment level by the "users" of the proposed PEPSMS after implementation. (v) establish whether there is a significant difference in the level of assessment between the EPSMS and the PEPSMS. Quasi-experimental design (assessment of the EPSMS) - post test design (after the implementation of the PEPSMS) was used on a total sample of 29 respondents and t-sample test was used to test the null hypothesis. Findings show that, the Jevel of assessment of the existing procurement ~nd Supply Management System (EPSMS) by the respondents was fair in terms of customer satisfaction, business process, finance, learn and growth. Further more there was a significant difference in level of assessment of the EPSMS and the PEPSMS before and after implementation. However, the researcher recommends that KIU provides opportunities to its staff members who had low ICT knowledge to go for further training as revealed by the study; and full support by management of KIU should be accorded to the PEPSMS because without it, sustainability of the system will not be realized.