A Computerized Records Management Database System For Edgars Soccer Academy

ABSTRACT

Soccer Academies today necessitate a competent administration when managing

all entities in the academy systems. These entities may include the staff members,

trainees (players), registration processes, grading process and attendance as well as

their discipline which I believe is a key factor for better Academy performance.

Unfortunately, Edgars Soccer Academy does not have a Computerized Records

Management System to efficiently perform these administrative tasks.

To check for registered trainee, on has to check in the manual filing cabinet for

the registration file and look at the registration forms one at a time until he/she

gets the trainee’s information which is very tiresome and time consuming.

Tracking of trainees’ attendance records both weekly and monthly is also tedious

as roll call sheets are not that durable.

For the case of trainees performance, grading of trainees marks is tiresome

normally the trainer(coach) has to enter the marks of the trainee and check for the

grade in which those marks fall, which is very tiresome given the number of

trainees whose marks the coach has to grade. The method of storing the

Academy’s financial information also posses a security threat to sensitive data and

as if that is not enough follow up of trainees’ disciplinary records in the Academy

is so tedious. For registration of both staff and trainees, these records are very

important for both the sake of the Academy’s history and the trainee, thus these

records should be as accurate and as reliable as possible.

This research project aimed at developing a Computerized Records Management

Database System that centralizes all the management of entities in the Academy.

In order to achieve this goal, a thorough System Study and investigation was

carried out on the existing Academy reporting system through the use of

questionnaires, interviews and observation methods in order to discover its

operations and its weaknesses and the data collected was then analyzed using document and data flow diagrams.