Design and Implementation of an Online Result processing and checking Portal (Case Study of Computer Science Department, Federal Polytechnic, Auchi)

1.0 Background of the Study According to Ekanem, (2005), the school Federal Polytechnic, Auchi was foundedin 1973 by the mid-western state of Nigeria. It was an off shoot of the former mid-western technical college established in 1954 as a gift of British government tomid-western   state   of   Nigeria.   The   polytechnic   took   off   as   a   multi   campusinstitution with its headquarters (main campus) in Benin City, Edo state. The nameof   the   institution   was   changed   from mid-western   Polytechnic   in   1973   and   itsheadquarters moved back to Auchi a year later. However after a careful study ofthe problems of the institution, the government in 1976 decided to restructure thepolytechnic to a single campus institution based on extended campus at Auchi.Above   all,   the   name   was   changed   from   Auchi   Polytechnic   Auchi   to   FederalPolytechnic, Auchi in 1993 by the federal government and since then, new coursewere   introduced   and   dully   accredited   by   the   national   board   of   technicaleducation(NBTE) both at ND and HND levels. Hence, the department of computerscience was introduced that same year. Also,   since   the   existence   of   the   school   results   (data)   have   been   processedmanually. I have chosen to make a research or analysis with respect to processingthe department result (data) with an overview of computerization of the manual1

processing that have hitherto been used. Manual processing has its disadvantageenumerated below:There is usually delay in manual method of processing of result ever since thecreation of the department of computer science (Pena-Lopez, 2007).Events have  shown  that the  department students enrolment have increased appreliable with of course a corresponding numbers of grandaunts. The students needtheir result (records) from time to time while grandaunts required their record forofficial duties or further studies is clear therefore that to meet this demand, thedepartment required comprehensive and updated records.The   manual   method   of   processing   result   (data)   may   be   an   alternative   to   acomputerized system. But it is a known fact that the manual method is of course atedious job. Where fatigue can come in and thus we say that the method is prone toerrors (Stella, 2004). Another good reason in the use of computer is that the department will be providedwith a good filling system that will enable them meet emergency situation andhence better services.Computerization of results (data) will enhance access flexibility. The computerscan access data easily and efficiently than in manual processing.Preventing unauthorized   users  access   to   the   system.   The   users   of   computer   inprocessing results will enhance file security.  It protects data  from illegal user.2

Again, the information stored in the computer memory can retain there for a verylong time. Above all the use of computers in computerization of students result is practicallythe best computational process for computing student results’ results.1.2 Statement of ProblemThe   following   are   some   of   the   problems   encountered   while   using   the   manualmethod for course registration and result processing. A   lot   of   time   is   wasted   due   to   large   volume   of   data   processing   that   isinvolved and the method used computation. Inability to handle or process a large number of student data results in errorsin students result. The exercise is cumbersome and tedious  Delay in the process of computation(Time Constraint) More man power are required  The process of updating is tedious (it requires going through each studentrecord one after the other) Error due to over sight.From the above problem, a goal was set by the researcher to solve the problems ofmanual   or   conventional   method   of   result   processing   and   convert   it   into   an3

automated system for better, effective, and accurate computation of students resultin Federal polytechnic Auchi