Office Information System

ABSTRACT.

This topic was informed by the fact that the current approach to office

information system in our educational institutions left much to be desired. The

amount of paper records being used is extremely bulky with the resultant

problems of storage and retrieval. In the University of Nigeria, in the last

eighteen months, four staff audits have been conducted. These audits panel

revealed sordid mal-practice arising from poor and slow inter-office

communication. For example, from these audits, it was found out that dead

and retired staff of the University were still pay rolled up to that time. This

obviously contributes to the perennial financial problem which this university is

experiencing. It creates a lot of bottle necks to the University Administration

due to the fact that accurate data for the staff is not always available, and it

takes a lot of time to reach them if at all available and this actually affects

planning.

The demands and opportunities of new Information Technology (IT) are

tremendous. There is a growing awareness that information is a vital resource

of any business and educational organization, and therefore, an improved

data processing is a means of providing the needed information. Thus as

never before, central administration can now be in touch with its entire units

using a computer based information system.

There are some factors that created the need for application of electronic

based information system in data processing techniques.

Some of these include:

k VOLUME OF DATA

k CLERICAL COSTS

b ACCURACY REQUIREMENTS

b TIMELY INFORAMTION.

The development of information system capable of providing the complete and

prompt information needed for today's management decision requires

improved data processing techniques. Hence, my choice and determination to

handle the above project topic with the Personnel Services Department of University of Nigeria as my Case Study are justifiable.