Riozim Extranet Procurement System

ABSTRACT

This research gives a detailed overview of the Extranet Procurement System with the main thrust

of identifying problems, summarizing facts, identifying and analyzing alternatives. Riozim has

suffered data redundancies problems, human errors, fraud and biases in terms of choosing the best

supplier, costs of employing much labor to manage every activity that was involved in the process,

the system is rapacious thereby time consuming and may affects production and stimulates costs

and also when providing periodic reports for administrative purposes among other problems.

Commonly the orgnasation had endured late conveyance times and some of the time low quality

products because of the current manual process of signing in a record by pen on paper particularly

when they need to see the historical information of suppliers in accordance with the choice to

choose one. Operating in this contemporary environment characterized by ever changing

technology requires an orgnasation to adopt to new efficient technologies so as to remain

competitive and ensures sustainability. This had contributed to the development of an automated

system that is less prone to errors, do the systematic adjudication of suppliers price and delivery

days ranking them accordingly, cost effective as well as evaluating supplier performance. PHP

and MySQL was used to develop the system, utilizing the objectives as a guide to the development

of the system together with the user requirements. During implementation of the system various

testing strategies were done to check system functionality against user requirements. The

organisation had fully implemented the system involving all the users from different departments

and were being trained on how they interact with the system. The analyst developed maintenance

schedule for the system so as to account for any changes that may arise. Recommendations were

also documented for future development or system upgrade.